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If you haven’t signed up yet, why not give it a go – once you’ve viewed the rota tasks below?
Whether you’re new to all this or have done it before, you can sign up now by going to the registration page and filling out the form. It’s pretty self-explanatory, and should take about 5–10 minutes. Any questions, please email the rotavator at rota@theflyingsofa.org.uk.
Current rota tasks
This is a list of the current rota tasks, in rota order (i.e. the order in which they appear in the printed monthly rotas). A short description of each task is shown, but if you want to view more detailed information about a task, click the task name.
Inactive tasks (those currently not in use) are shown in a grey panel; active tasks are in a violet panel.
Warden/PCC duty
For churchwardens and PCC members only. General oversight, enabling peaceful coordination and supporting smooth running of all other roles. Unlock the church building and lock up at the end. Unlock fire doors, clear up from the night before, check heating is on in church and café, turn on any ‘off’ radiators if needed, check loo rolls.
Premises Setup
To be split off from Church Setup when enough volunteers available
Church Setup
Church Setup – Before the service: Clear up from the night before, set chairs out, check loo rolls, unlock fire doors, check heating is on. Set up the altar and the healing prayer table. Turn on vestry boiler. Light altar candles. After the service: Clear the altar and put things away. Ask people to help you wash, dry, iron and return any dirty altar linen before next Sunday. Encourage everyone to help clear up, make sure everything is clean and tidy before you leave.
Welcomers
Welcomers Welcoming people as they arrive and giving them anything they will need, e.g. service sheets. One of you should wait for 10–15 minutes to welcome latecomers. Let Kids’ Church know when prayers start and finish.
Worship Leader
Worship Leader Start the gathering/huddle in the café promptly at 10 am by praying for the welcomers, who then leave. Go through the online rota, ensure everyone is there and find replacements if needed. At the end, lead the team in prayer (Lord’s Prayer or Grace). At 10.30 welcome everyone, having read through the guidance notes beforehand. Lead the parts of the service in blue type, and discreetly prompt others if necessary.
KC Leader
Kids’ Church Leader Both Kids’ Church roles require a current diocesan extended DBS certificate. Training can be provided. Two people, both with DBS, must be with the kids at all times. The leader should work with the assistant to plan the session for the whole age-range, tying it in with the service theme. After the service: clean and tidy up.
There is no Kids’ Church in August.
KC Assistant
Kids’ Church Assistant Both Kids’ Church roles require a current diocesan extended DBS certificate. Training can be provided. Two people, both with DBS, must be with the kids at all times. The assistant should work with the leader to plan the session for the whole age-range, tying it in with the service theme. After the service: clean and tidy up.
There is no Kids’ Church in August.
Cantor
Cantor Singing/leading the chants, and leading the spoken responses in bold type on the service sheet. Familiarize yourself beforehand with the chants for the current liturgy, which can be downloaded as a PDF from the All Hallows website home page (https://allhallowsleeds.org/). Be ready to come in at the right points without an undue pause.
Lead Singer
Leading the congregation in hymns and songs
Musician
Musician Contributing live music during and after the service, and also during Communion. You can involve a few other musicians if you like. All music used must be covered by our CCLI licence: check this beforehand – you can find the list at https://songselect.ccli.com/. After the service: email paul@magnall.co.uk with a list of music used during the service, preferably with the details from Song Select, so that the music use can be reported.
Sight (camera)
Sight (camera) Operating the Mevo camera, using a phone/tablet with the Mevo app installed (ideally you will use your own device, but one can be provided). Training will be provided.
Sound
Sound Managing the sound desk and microphones, increasingly vital as we gather in larger numbers. Training will be provided. Set up microphones etc before the service and clear them away after. Be ready to adjust volume if needed.
Online Welcomer
Welcoming the people who are taking part in the service online via Facebook. (Details to follow.)
Prayers
Prayers [in person or recorded] – Preparing and leading the intercessions and thanksgivings, having checked beforehand on the rota what the theme of the service is. Prepare in advance, by writing your own prayers or finding suitable prayer resources. You are praying on behalf of the whole congregation, so ensure they can honestly agree. When you begin, explain any responses. Be clear, specific, relevant and natural; avoid religious language and prayer clichés.
Chalice
Chalice Assisting the president by taking the bread or chalice (cup of consecrated wine) round the circle. You offer the bread or cup to each person in turn, saying “The body of Christ, the bread of life” or “The blood of Christ, the cup of blessing” as appropriate. When the last person has received, take the plate or cup and cloth back to the altar; you and the president then serve each other with the bread and wine.
Refreshments
Refreshments Each week one of the Rainbow groups will be responsible: the group energizer will be in touch to arrange who from that week’s group will do the task. Before the service: bring milk; set up the tables in church for tea etc, set up steriliser in kitchen; bring the urn into church, fill it ¾ full and switch it on; set out cups, mugs, spoons, and coffee, tea, sugar, perhaps cold drinks (from vestry). After the service: get to the tables quickly and oversee people making self-service drinks. Afterwards: clear up, hand wash and rinse all cups, plates etc, then put them through steriliser. Leave urn and tables in place for café on Monday.
Healing Prayers
Healing Prayers – Before the service: make sure that the healing prayers table is out and fully prepared – olive oil in a small dish, cloth, prayer cards, cross, candle. Make sure you’re one of the first to receive communion, then go to the healing prayers table and light the candle. Those wanting prayer for healing will come to the table, forming a queue if necessary. If you don’t know their first name, ask them. Ask if there is anything particular they would like prayer for; if so, include it in a brief prayer for them. Then pray the prayer on the card and anoint them with oil. If they want to talk or pray further, you can offer to do so after the service.
Readers
Reader(s) [in person or recorded] – Reading one (or both) of the Bible readings. The readings may be given at the top of the current online rota (see https://drive.google.com/drive/folders/0ABZhdEdLZws7Uk9PVA). If not, and if you haven’t received them by email, contact the preacher in advance to find out what the readings are.
President
The priest who presides at the service and celebrates the eucharist.
Preacher
The person who preaches the sermon or gives an address or reflection.
Some tasks have certain requirements; for information about these, go to List/view task requirements.